Privacy Policy
doclinc Privacy Policy
Last updated: January 22, 2026
1. Introduction
This Privacy Policy describes how 9421-4921 Québec inc., doing business as doclinc technologies (“doclinc”, “we”, “us”, “our”) collects, uses, and discloses information in connection with your use of the doclinc Service.doclinc provides a secure, web-based document exchange platform that enables registered users (“Users”) to share files, content, and materials (“Documents”) with customers, partners, employees, or other recipients (“Recipients”), whether or not those Recipients have a doclinc account.The Service may be accessed through our website, applications, APIs, and compatible devices (“Devices”), including desktops, laptops, tablets, and mobile devices.Your use of the Site and the Service is subject to this Privacy Policy.
2. Information We Collect
We collect information necessary to operate, secure, and improve our Site and Service.
This may include information collected from:
• Visitors to our Site
• Prospective clients
• Current clients
• Job applicants
• Users and Recipients
2.1 Information You Provide (Users)
When you create an account or use the Service, you may provide:
• Name
• Email address
• Phone number
• Business details
• Billing information (for paid services)Users may also provide Recipient contact details when initiating document Transactions.
2.2 Information Collected Through Interactions
We may collect information when you:
• Contact customer support
• Participate in events or webinars
• Communicate with sales representatives
2.3 Recruitment InformationIf you apply for employment, we or our recruiting partners may collect:
• Resume / CV
• Employment history
• Education detailsWhere permitted by law, background verification may be conducted.
2.4 Information Provided by RecipientsRecipients may provide:
• Email address
• Mobile number
• Landline number
A mobile or landline number may be used to deliver authentication information, including one-time PIN codes transmitted through automated voice systems.This information is processed on behalf of the relevant User and solely for the purpose of providing and securing the Service.
doclinc processes Recipient data strictly in accordance with agreements with its Users and is not responsible for the privacy practices of Users.
2.5 Documents
We process Documents uploaded, shared, accessed, or transferred through the Service.
When enabled by the requester, Shared Documents are automatically deleted after successful transfer.
If automatic deletion after transfer is not enabled, Documents are retained only for the duration selected by the requester and are automatically deleted upon expiration of that retention period.
Documents not accessed may be automatically deleted after the applicable expiration timeframe defined for the Transaction.
doclinc does not retain Documents longer than necessary to deliver the Service, ensure security, or comply with legal obligations.
2.6 Automatically Collected Information
Log Data
When you use the Service, we automatically collect technical information such as:
• IP address
• Browser type
• Device type
• Operating system
• Pages visited
• Transaction timestamps
This data is used for:
• Security
• Fraud prevention
• Service performance
• Usage reporting
Recipients’ interactions with shared Documents may also generate access logs.
Cookies & Tracking Technologies
We use cookies and similar technologies to:
• Operate the Site
• Analyze usage
• Improve performance
• Support marketing activities (where permitted)
For more details, please refer to our Cookie Policy: https://doclinc.io/cookie-policy
3. How We Use Information
We use collected data to:
• Provide, operate, and maintain the Service
• Authenticate Users and Transactions
• Ensure platform security
• Improve features and usability
• Provide customer support
• Communicate service-related updates
Marketing Communications
Where permitted by law, we may send product updates or promotional communications.You may withdraw consent at any time via unsubscribe links or by contacting: privacy@doclinc.io
Service-related communications may still be sent where necessary.
Legitimate Business Interests
We may process Personal Data where necessary to:
• Improve and optimize the Service
• Conduct analytics and research
• Prevent fraud, abuse, and misuse
• Maintain system integrity and security
• Fulfill legal and regulatory obligations
We will not process Personal Data where your fundamental rights override our legitimate interests.
4. Information Sharing
We may share information with:
• Employees
• Service providers
• Business partners
• Sub-processors
Only as necessary to operate, secure, and support the Service.
Legal Compliance
We may disclose information where reasonably necessary to:
• Comply with legal obligations
• Protect the safety of individuals
• Prevent fraud or misuse
• Protect doclinc’s rights and property
Business Transfers
Information may be transferred in connection with mergers, acquisitions, or asset sales, with appropriate notice where required.
5. Your Privacy Rights
Subject to applicable laws (including Québec’s Law 25, PIPEDA, and GDPR where applicable), you may have the right to:
• Access your Personal Data
• Request correction of inaccuracies
• Request deletion
• Withdraw consent
• Restrict processing
• Request data portability
Requests may be submitted to: privacy@doclinc.io
6. Data Retention
We retain Personal Data only as long as necessary for:
• Service delivery
• Security and fraud prevention
• Legal and regulatory compliance
• Dispute resolution
7. Security
We apply industry-standard safeguards to protect Personal Data.While no method of transmission or storage is completely secure, we continuously enhance our security measures.
For security-related inquiries: security@doclinc.io
8. Third-Party Services
Third-party providers (such as payment processors and analytics providers) may collect and process information subject to their own privacy policies.
doclinc does not store credit card information on its servers.
9. International Data Transfers
Where applicable, doclinc relies on recognized legal mechanisms governing cross-border data transfers.
10. Updates to This Policy
We may update this Privacy Policy periodically.Material changes will be communicated where required.
11. Contact
For privacy-related inquiries: privacy@doclinc.io
Last updated: January 22, 2026
1. Introduction
This Privacy Policy describes how 9421-4921 Québec inc., doing business as doclinc technologies (“doclinc”, “we”, “us”, “our”) collects, uses, and discloses information in connection with your use of the doclinc Service.doclinc provides a secure, web-based document exchange platform that enables registered users (“Users”) to share files, content, and materials (“Documents”) with customers, partners, employees, or other recipients (“Recipients”), whether or not those Recipients have a doclinc account.The Service may be accessed through our website, applications, APIs, and compatible devices (“Devices”), including desktops, laptops, tablets, and mobile devices.Your use of the Site and the Service is subject to this Privacy Policy.
2. Information We Collect
We collect information necessary to operate, secure, and improve our Site and Service.
This may include information collected from:
• Visitors to our Site
• Prospective clients
• Current clients
• Job applicants
• Users and Recipients
2.1 Information You Provide (Users)
When you create an account or use the Service, you may provide:
• Name
• Email address
• Phone number
• Business details
• Billing information (for paid services)Users may also provide Recipient contact details when initiating document Transactions.
2.2 Information Collected Through Interactions
We may collect information when you:
• Contact customer support
• Participate in events or webinars
• Communicate with sales representatives
2.3 Recruitment InformationIf you apply for employment, we or our recruiting partners may collect:
• Resume / CV
• Employment history
• Education detailsWhere permitted by law, background verification may be conducted.
2.4 Information Provided by RecipientsRecipients may provide:
• Email address
• Mobile number
• Landline number
A mobile or landline number may be used to deliver authentication information, including one-time PIN codes transmitted through automated voice systems.This information is processed on behalf of the relevant User and solely for the purpose of providing and securing the Service.
doclinc processes Recipient data strictly in accordance with agreements with its Users and is not responsible for the privacy practices of Users.
2.5 Documents
We process Documents uploaded, shared, accessed, or transferred through the Service.
When enabled by the requester, Shared Documents are automatically deleted after successful transfer.
If automatic deletion after transfer is not enabled, Documents are retained only for the duration selected by the requester and are automatically deleted upon expiration of that retention period.
Documents not accessed may be automatically deleted after the applicable expiration timeframe defined for the Transaction.
doclinc does not retain Documents longer than necessary to deliver the Service, ensure security, or comply with legal obligations.
2.6 Automatically Collected Information
Log Data
When you use the Service, we automatically collect technical information such as:
• IP address
• Browser type
• Device type
• Operating system
• Pages visited
• Transaction timestamps
This data is used for:
• Security
• Fraud prevention
• Service performance
• Usage reporting
Recipients’ interactions with shared Documents may also generate access logs.
Cookies & Tracking Technologies
We use cookies and similar technologies to:
• Operate the Site
• Analyze usage
• Improve performance
• Support marketing activities (where permitted)
For more details, please refer to our Cookie Policy: https://doclinc.io/cookie-policy
3. How We Use Information
We use collected data to:
• Provide, operate, and maintain the Service
• Authenticate Users and Transactions
• Ensure platform security
• Improve features and usability
• Provide customer support
• Communicate service-related updates
Marketing Communications
Where permitted by law, we may send product updates or promotional communications.You may withdraw consent at any time via unsubscribe links or by contacting: privacy@doclinc.io
Service-related communications may still be sent where necessary.
Legitimate Business Interests
We may process Personal Data where necessary to:
• Improve and optimize the Service
• Conduct analytics and research
• Prevent fraud, abuse, and misuse
• Maintain system integrity and security
• Fulfill legal and regulatory obligations
We will not process Personal Data where your fundamental rights override our legitimate interests.
4. Information Sharing
We may share information with:
• Employees
• Service providers
• Business partners
• Sub-processors
Only as necessary to operate, secure, and support the Service.
Legal Compliance
We may disclose information where reasonably necessary to:
• Comply with legal obligations
• Protect the safety of individuals
• Prevent fraud or misuse
• Protect doclinc’s rights and property
Business Transfers
Information may be transferred in connection with mergers, acquisitions, or asset sales, with appropriate notice where required.
5. Your Privacy Rights
Subject to applicable laws (including Québec’s Law 25, PIPEDA, and GDPR where applicable), you may have the right to:
• Access your Personal Data
• Request correction of inaccuracies
• Request deletion
• Withdraw consent
• Restrict processing
• Request data portability
Requests may be submitted to: privacy@doclinc.io
6. Data Retention
We retain Personal Data only as long as necessary for:
• Service delivery
• Security and fraud prevention
• Legal and regulatory compliance
• Dispute resolution
7. Security
We apply industry-standard safeguards to protect Personal Data.While no method of transmission or storage is completely secure, we continuously enhance our security measures.
For security-related inquiries: security@doclinc.io
8. Third-Party Services
Third-party providers (such as payment processors and analytics providers) may collect and process information subject to their own privacy policies.
doclinc does not store credit card information on its servers.
9. International Data Transfers
Where applicable, doclinc relies on recognized legal mechanisms governing cross-border data transfers.
10. Updates to This Policy
We may update this Privacy Policy periodically.Material changes will be communicated where required.
11. Contact
For privacy-related inquiries: privacy@doclinc.io
